The Prince George Community Foundation offers grants to charitable organizations performing worthwhile projects to enhance the quality of life in the City of Prince George.

Eligibility

Community organizations, which are registered charities or qualified donees under the Income Tax Act, are eligible to apply for grants from the Foundation.

Organizations that are not registered charities or qualified donees under the Income Tax Act can be eligible to apply for grants from the Foundation through formalized partnership with an agency that is a registered charity.

The registered charity must: a) agree to having their charitable registration number used on the application, b) accept any flow-through funds on behalf of the applicant, and c) provide a letter from the registered charity stating their agreement to the grant application. The letter MUST be included in the application.
An organization can apply one time per grant cycle. Applicants are eligible for funding for the same program two times in a five year period.

Grants are not made to individuals or businesses

Applicant organizations must demonstrate effective management and fiscal responsibility.

Grant Type and Amount

There are two granting cycles per year:

1st Cycle:

  • Grant applications must be received by the annual October 15th deadline.
  • Spending of granted funds can begin upon approval, and must be completed within 18 months.

2nd Cycle:

  • Grant applications must be received by the annual March 15th deadline.
  • Spending of granted frunds can begin upon approval, and must be completed within 18 months.

*Regular Grant: Eligible projects that will be completed within 18 months of approval can receive regular grants that range from $500 to $2,500.

 *Special Grant: Consideration may be given to support grant requests during any grant cycle for an amount ranging from $2,500. up to $5,000.  Applicants are asked to explain their need for funding and to show two or more matching contributors. 

*Seed or Development Grant: A grant of up to $1,000. may be considered during any granting cycle for background research or the development of a business plan to support a future grant request. 

*Multi-year Grants: Consideration may be given for support of up to three years for a project that is a new venture.   Progress reports must be submitted annually (the first within 12 months of approval)  Applicants will be asked to attach a 3 year business plan to their application.  No grant is to exceed $7,500.   

 

What We Fund

Funding is intended to cover projects that are incremental to an applicant's core operations and are carried out over a specific timeframe. Projects considered for funding will encompass one or more of the following themes:

  • Health
  • Education
  • Arts and Culture
  • Sports and Recreation
  • Local Environment
  • Social Services

The Prince George Community Foundation supports a broad range of projects that encompass one of more of the following characteristics:

  • provides a service to the community,
  • approaches a community challenge in an innovative fashion,
  • enhances the physical, mental and/or emotional health and well being of members of the community, or
  • strengthen the social, cultural, and/or environmental structure of the community

The Board seeks initiatives which will:

  • enhance the community structure
  • involve individuals, groups and organizations in the community
  • recognize the abilities, skills and resources that exist in the community
  • respond creatively and effectively to local problems and challenges
  • collaborate, facilitate and cooperate for the benefit of the community
  • strengthen the social networks within the community and the commitment of its members to care for one another
  • build on the community's social capital and civic vitality.

The Prince George Community Foundation Board of Directors may, on occasion, identify a particular focus or target group towards which grants should be directed during any particular grant cycle.

 

Criteria:

Grant applications will be assessed against the following criteria:

A. Community Focus Factors: 45%

  • Organization's Mission and Mandate: The project fits the mission and
  • mandate of organization.
  • Evidence of Need: The project application provides evidence of or clearly explains the need for the project.
  • Collaboration & Partnership: The project involves partnership and collaboration with at least one other partner within the community.
  • Utilization of Local Resources: The project emphasizes and utilizes the skills and resources that exist in the community including using, enhancing, mobilizing or expanding the skills capacities and assets of local people.
  • Reach: The project outcomes will be widely accessible to the members of community of Prince George or to a number of the members of a specific community within Prince George.
  • Appeal: The project would be seen by the community to be of value to the larger community or to a smaller community within it.


B. Feasibility Factors: 25%

  • Plan: The project plan is well-defined and detailed with clear timelines. The concept is well developed with concrete, time-limited aims and objectives.
  • Staff and Volunteer Capabilities: The expertise of the staff and/or volunteers is well-suited to the project.
  • Budget: Reasonable & realistic amounts have been requested for activities proposed.
  • Funding Sources: The budget lists at least one other confirmed funding source or in-kind contribution*, or demonstrates how the applicant will cover the funding shortfall while still demonstrating financial need.

C. Achieving Results: 30%

  • Performance Measures: The project application describes the way the project success will be evaluated.
  • Impact: The extent to which a project will benefit a target population group or an environmental area will be clear.
  • Value for Money: The project will realize a significant result with a moderate amount of funding (grants are generally less than $2,500).

* In-kind contributions may include contributions of services, materials or equipment but is not generally considered to include volunteer labour unless provided by a third-party organization.

Ineligible Requests

Projects can not be considered eligible if:

  • funds requested are an organization's usual operational or core expenses (e.g. heat/lighting/rent/existing staff salaries)
  • funds are for any expenses which predate the current grant cycle
  • funds are used to cover deficits, retire debts or mortgage payments
  • funds are to provide for or establish endowments
  • funds are used for religious organizations that serve primarily their membership and/or for direct religious purposes
  • funds are for major capital construction or major renovations
  • funds are used for travel costs
  • funds are used for team or club sponsorships
  • funds are part of an annual fund drive
  • the project duplicates services provided by other organizations
  • school programs or programming, and school construction, including playground equipment
  • funds are for improvements or additions to land property which might revert to private ownership
  • costs that are not incremental to existing organizations

The Application Process

The completed Grant Application will define the scope and guidelines of the proposed project.

An electronic submission of the grant application must arrive at the Prince George Community Foundation office by the deadline date (or the closest working day after the deadline date if it falls on a weekend or holiday).  Applications received after these deadline dates will be processed with the next cycle.  Electronic acknowledgment of receipt will be provided when grant applications have been submitted.

The Grants Committee will carefully review applications and make award recommendations to the Prince George Community Foundation's Board of Directors who in turn make the final decision.

Applicants will be notified soon after adjudication is complete and Grant awards have been finalized.

The Prince George Community Foundation appreciates the opportunity to consider all proposals.  The Foundation receives a large number of requests and may regretfully have to decline many commendable proposals.  A declination in no way indicates a negative assessment of any organization or proposal, and the Foundation truly hopes that all applicant endeavors are successful.  Over subscription to our Grant program speaks to the overwhelming needs of our community and our desire to respond to them in a balanced and equitable manner.

Application Deadlines

Deadline for Grant applications:
Fall Cycle: October 15th
Spring Cycle: March 15th

NOTE:

  • Grant Application form MUST be completed in full and be legible.
  • An electronic version of the complete Grant Application must be EMAILED to: pgfoundation@telus.net (to keep administration costs down we are unable to scan your application for you).
  • By submitting the Grant Application form all Applicants agree that:
    • Any support received from the Community Foundation will be publicly acknowledged. 
    • A final report on the project will be submitted to the Prince George Community Foundation within 18 months of being awarded.

Additional Information

The Prince George Community Foundation's grants are comprised of income earned by endowments established by individuals, families, businesses, donor organizations and by fundraising events - such as the annual Citizen of the Year Gala and Golf Tournament.

Flow-through funds may be provided by organizations, agencies, groups, or individuals. These are directed funds that are given for distribution and are not put into an endowment fund.

A donor may choose a favourite charitable organization to support or stipulate the field of interest. The earned income from these funds will be directed to the identified organization without competition.

The treasurer of the Foundation determines the amount of funds that are available for distribution, makes recommendation to the board of directors who authorize the distribution by the grants committee.

Vancouver Foundation – Leadership, Engagement and Development Program (LEAD)

Each year, the Prince George Community Foundation has been pleased to participate in the Vancouver Foundation LEAD program. The objectives of the LEAD Program are to:

  • Encourage community foundations to fund local community projects that build capacity. These are projects that promote connectivity and enhance self sufficiency within communities.
  • Increase awareness of community foundations with potential new donors
  • Strengthen grant making within community foundations of British Columbia

For more information on the Vancouver Foundation please visit their website.

Special Discretionary Grants

There may be occasions when the board of directors is petitioned directly or encounters an emergent challenge, issue or problem which requires immediate funding assistance. The board has established a process to address this possibility with its "Special Discretionary Grant".

This grant may be awarded at any time of the operating year with the concurrence of at least two members of the Grants Committee, the President of the Board and the Treasurer.

The maximum amount that can be awarded in this fashion is equivalent to 15% of the total undesignated funds to a maximum of $2500. Applicants for this special funding will have to complete the usual documentation.

For further information or to discuss your program or project email our office.